Technical Report Writing

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Steven E. Pauley & Daniel G. Riordan “Technical Report Writing Today”

Teresa C. Kynell and Wendy Krieg Stone. Scenarios For Technical Communication

Davies J. W. Communication For Engineering Students (Longman 1996)

Van Emden J. Effective Communication For Science and Technology (Palgrave 2001)

Van Emden J. and Easteal J. Technical Writing and Speaking, An Introduction (McGraw-Hill 1996)

Eisenberg A. Effective Technical Communication (McGraw-Hill 1992)

Every individual, in a professional life, has to interact with people inside as well as outside the concerned organization by means of writing in formal capacity. The students would be taught all the different styles of documentation with greater emphasis on the latest format that is presently in use in most parts of the world. They would be required to prepare all these documents one by one after they have been taught in detail about the various technicalities of composing these formal pieces of writing. They would be expected to have field survey as well, so that they may bring samples of these documents from a variety of private as well as public sector organizations for the sake of know-how about the latest market trends in the said field.

CLO:1. Discuss ideas with a variety of people and their written work are considered as part of a professional’s duties inside an organization. (Level: A1)

CLO:2. Be aware of all the technicalities of formal writing to be used in professional lives. (Level: A1)

CLO:3. Systemize their brains with the most up-to-date styles of documentation that may be acceptable all over the world.(Level: A2)

CLO:4. Display proficiency in writing memos, proposals, covering letter, enquiry letter, job application letter, acceptance letter, business letter, short report, long report, and so on. (Level: A2)

• What is a report?
• Purpose of Technical Report Writing
• Characteristics of Technical Report Writing
• Kinds of Reports

• The Traditional Resume
• The Functional Resume

• The Pre-writing Stage
• The Writing Stage
• The Post-writing Stage

• Writing Clear Sentences
• Writing Clear Paragraphs
• Revising for Clarity
• Organising Clearly

• Memorandums(Memo Format)
• The Basic Elements of the Memo Format

• Title Page
• Letter of Transmittal
• Abstract/Summary
• Introduction
• Background
• History, location, methodology, etc.
• Results
• Discussion of Results
• Conclusion
• Recommendations
• Figures and Tables
• Appendix
• Bibliography

• Parts
• Format

• Style
• Consistency
• Clarity
• Language

• Informal Introductions
• Summary
• Background
• Conclusions and Recommendations
• Discussion
• Uses of Informal Reports

• The Elements of a Formal Format
• Arrangement of Formal Elements
• Front  Material
• Format Devices in the Body of the Formal Format
• End Material

• Planning the Recommendation Report
• Writing and Presenting the Recommendation Report